CodaScan Affiliate Program Agreement

1. Parties and eligibility

This Affiliate Program Agreement is between Hackerman Barcelona Agency 42 SL, trading as CodaScan, Carrer de l’Estrella 29, 08818 Olivella, Barcelona, Spain (CodaScan, we, us), and the person or business identified in your registration (you, the Affiliate). Contact: [email protected].

You must be at least 18, legally able to contract, and acting for a business or professional activity. If you name a business, you confirm that you are authorized to bind it. Registration is free; buying CodaScan is not required. Provide accurate information and protect your account credentials. Participation must be lawful in your jurisdiction and must not breach applicable sanctions or another agreement.

2. Electronic acceptance

Before creating your account, review this agreement, enter your legal name and any business you represent, and actively select the acceptance checkbox. You may correct your details before submitting. Selecting the checkbox and submitting registration expresses your intention to enter this agreement electronically. It takes effect when your registration succeeds; a failed submission does not create an account or acceptance record.

We retain the version and fingerprints of both the authoritative English agreement and the language displayed, your name and business, account email, server-recorded acceptance time, network peer address and browser information as evidence. This is electronic acceptance, not a qualified electronic signature or identity-verification service. You can read, save and print the English agreement and any translation before accepting, and obtain the archived texts and acceptance receipt through your account.

English is the authoritative, legally binding version. Other languages are provided for convenience only. If a translation differs from the English text, the English text prevails, except where mandatory applicable law requires otherwise.

3. Referral attribution

Share the referral link or code assigned to your account. A new customer must be attributed when their CodaScan account is registered. Before registration, the most recent valid referral link clicked wins: each valid click replaces any earlier referral cookie and starts a new period of up to 90 days. Invalid or disabled referral links do not replace a valid referral cookie. An explicit referral code supplied at registration takes precedence. Attribution is attached to the customer account, not to an individual device or license. Once the account is created, later referral-link clicks cannot change its affiliate, and later license changes do not restart attribution.

Existing accounts, self-referrals, accounts you control, fabricated identities and transactions arranged mainly to generate commission are ineligible. Cookie consent, browser settings, deleted cookies or a different device can prevent automatic attribution; tracking is not guaranteed. Do not bypass consent choices. Report an apparent attribution error promptly to [email protected] with non-sensitive supporting information. We will review the records in good faith; there is no automatic right to reassignment.

4. Eligible payments and the 12-month window

An eligible payment is a genuine, successful and captured subscription payment collected by CodaScan through its website’s Stripe billing for an attributed new customer. Free trials, zero-value or credit-only invoices, manually marked-paid invoices, purchases billed through Shopify or another integration, and separately sold services or third-party products are excluded unless we agree otherwise in writing.

The customer’s first successful collected subscription payment starts one 12-calendar-month commission window, measured in UTC. Payments received at or after the window’s end are excluded. A leap-day anniversary is February 28 in the following year. Every eligible payment received before the end qualifies, including payments for added licenses, upgrades or annual subscriptions. Eligibility uses the payment date, without prorating the service period. Cancellation, a new device, a plan change or resubscription does not restart or extend the window.

5. Commission calculation

The commission rate is 30% of eligible revenue actually collected, after discounts and excluding VAT or other sales taxes. Stripe processing fees are not deducted from this commission base. Where credits cover part of an invoice, only the cash-funded share of revenue excluding tax qualifies. Amounts are calculated in the payment currency’s minor units and rounded down. One payment can earn only one affiliate commission.

No commission is earned merely by clicking a link, registering, creating a license or starting a trial. Estimates and pending amounts are not available cash. We may correct genuine calculation errors with an explanation and supporting records; you may challenge a calculation through the contact address. Different currencies are reported separately and are not added together.

6. Waiting period, refunds and disputes

Each payment’s commission remains pending for 30 calendar days from the successful payment. It becomes available afterward if it is otherwise eligible and is not held for a refund, payment dispute or a documented compliance investigation. The waiting period can finish after the customer’s 12-month window ends. Cancelling future subscription renewals alone does not reverse commission on money we retain.

Full refunds reverse the corresponding commission; partial refunds and lost payment disputes reduce it proportionally. An open dispute holds the related commission, and a successful defense restores the remaining eligible amount. We may make these adjustments after the waiting period or after payout because later reversals remain possible. A resulting negative balance offsets future commissions. You must repay an outstanding overpayment following a supported written demand; we will provide the calculation and a reasonable opportunity to raise an error before recovery action.

7. Withdrawals and payout information

You may request withdrawal of the positive available balance in a currency; there is no minimum payout threshold in this version. A request reserves those funds and is not confirmation of a bank transfer. Payouts are manually reviewed and transferred using a method agreed with you. Provide accurate payout details and reasonably necessary identity, business, invoice and tax documents through the instructed secure channel; do not send bank or identity documents in public support messages.

We aim to process a complete, valid request within 30 days. If a legal restriction, payment reversal, missing information or documented investigation prevents payment, we will explain the issue and release undisputed payable amounts when the obstacle is resolved. Third-party bank, conversion or recipient fees may apply and will be disclosed where known; we will not impose an undisclosed program fee. Balances do not expire merely because they remain unclaimed, subject to applicable law.

Before requesting a payout, complete your payee profile with your legal payee name, individual or company status, tax residence, fiscal address, tax identification number and VAT number if applicable. Each request preserves the profile then provided. We review invoices or other legally appropriate supporting documents, applicable VAT and withholding, and the payment reference before recording a payout as paid. A dashboard balance or payout request is not a tax invoice. We may request corrections or supporting evidence; submitting a profile does not verify your identity or tax status.

8. Taxes and independent business status

Commission amounts exclude any VAT that you are legally required to charge on your affiliate services. You are responsible for your own registrations, invoices, income taxes and business expenses. We may make a legally required withholding and provide the relevant evidence. Any self-billing arrangement requires a separate agreement.

The relationship is non-exclusive. You are an independent business participant, not our employee, legal agent, reseller or franchisee. You cannot bind CodaScan, collect customer subscription payments for us, promise discounts or service guarantees, or represent that we endorse your own services. This clause does not override mandatory law or the actual nature of the relationship.

9. Honest promotion and disclosure

Use accurate, current claims and approved product materials. Clearly tell your audience, near the recommendation or link and in the language of the promotion, that you may receive a commission if they buy CodaScan. Disclosures must be easy to notice and understand; a hidden policy link or an ambiguous label is insufficient. Follow advertising, endorsement, privacy and electronic-marketing rules that apply to your audience, including FTC rules when applicable.

Do not send unsolicited unlawful messages, make fake reviews or unsupported performance or compliance claims, offer undisclosed incentives, impersonate CodaScan, misstate pricing or trials, or promote through illegal, discriminatory or exploitative content. Do not use cookie stuffing, forced clicks, hidden redirects, malware, stolen data, bots or fake transactions. Do not register CodaScan-branded domains or social identities, or bid on CodaScan brand terms or confusing variants in paid search without our prior written permission. You remain responsible for contractors acting on your behalf.

10. Brand and intellectual property

During lawful participation, we grant a limited, non-exclusive, revocable permission to use the CodaScan names, logos and promotional materials we provide solely to recommend CodaScan under this agreement. Follow reasonable brand instructions and stop or correct a misleading use when asked. You receive no ownership of our software or marks and may not sublicense them. You retain ownership of your original content; we receive no general license to reuse it or your name for publicity without permission.

11. Privacy and customer information

Each party is responsible for the personal data it independently controls. Use lawful marketing sources, provide appropriate privacy information and obtain consent where required for tracking or communications. Our program records are used to administer accounts, evidence agreements, prevent abuse, calculate commissions and meet legal obligations, as described in our privacy notice at https://getcodascan.com/privacy. Acceptance of this agreement is not consent to optional marketing.

The program provides limited sales and license-status information for your attributed customers. Do not attempt to identify customers from restricted reports or request their passwords, provider tokens, license activation links or operational photos. Do not upload customer lists or sensitive data to us unless separately authorized and legally justified. No processing of personal data on our behalf is authorized by this agreement; if that changes, the parties must first establish the appropriate data-protection terms.

We collect the payee and tax details needed to administer payouts and comply with accounting and tax obligations. Access is restricted to you and authorized administration. Accounting records and acceptance evidence may be retained after account closure for applicable statutory periods or legitimate legal claims. Bank details and identity-document copies are not collected by this portal; any necessary payout verification uses the separately instructed secure process.

12. Confidentiality

Protect non-public information reasonably identified as confidential or clearly confidential by its nature, use it only for this program and share it only with people who need it and are bound to protect it. This does not cover information lawfully known already, independently developed, publicly available without breach, or lawfully received without restriction. Legally required disclosures are permitted; give advance notice where lawful. Ordinary confidentiality obligations last three years after termination; trade secrets remain protected while legally qualifying as such. Retention required for accounting, evidence or law is permitted with continuing safeguards.

13. Suspension and termination

Either party may end participation by email on 15 days’ notice. For a remediable material breach, we will ordinarily give notice and 10 days to correct it. We may suspend links or access immediately where reasonably necessary to address fraud, unlawful conduct, a security risk or a binding legal requirement, and will give the reason unless legally prevented. We may request proportionate information to investigate; a suspicion alone does not justify forfeiting unrelated, genuine commissions.

Stop representing yourself as a current affiliate and stop using our marks and links when participation ends. No new customer attribution is accepted after termination. Genuine customers already attributed whose first eligible payment was received before termination retain their original commission windows, subject to the same payment, refund and anti-abuse rules. Accrued, undisputed commissions remain payable. If portal access is closed, you may request statements, your agreement receipt and payment through [email protected]. Customer subscriptions and licenses are unaffected by termination of this agreement.

14. Responsibility and liability

Neither party promises a particular level of sales or earnings. Each party is responsible for losses caused by its breach under applicable law and must reasonably mitigate loss. To the extent legally permitted, neither party is liable for indirect or consequential loss, and each party’s aggregate liability under this agreement is limited to the greater of EUR 1,000 and commissions paid or payable to you in the 12 months before the event giving rise to the claim.

Those limitations do not restrict payment of earned commissions or repayment of supported overpayments, fraud, intentional misconduct, gross negligence, or liability that law does not permit to be limited. Subject to these limits, each party must reimburse reasonable, proven third-party claim costs caused by its unlawful promotion, infringement in materials it supplied, or material breach. The affected party must notify promptly, allow reasonable participation in the defense and obtain consent before a settlement imposes an admission or obligation on the other party. There is no duty to reimburse a loss caused by the other party’s own fault.

15. Changes and notices

Material program changes will be notified through your account or registration email at least 30 days before they apply, unless a shorter period is required by law. A new commission rate or window applies only to customers first attributed under the new terms; it does not retroactively reduce an existing customer’s recorded rate or window. We will obtain fresh express acceptance where a change requires it. You may end participation before a change takes effect, without losing accrued rights. A new agreement version does not rewrite an earlier acceptance record.

Keep your contact address current. Program administration and legal notices may be sent to that address; optional marketing remains separate. Send contractual notices, complaints or requests to [email protected]. No failure to act immediately waives a right. If a provision is unenforceable, the remaining provisions continue to the extent lawful. An assignment must not reduce accrued payment rights; a transfer of the program to a business successor must preserve these obligations and be notified to you.

16. Governing law and disputes

Spanish law governs this agreement, subject to mandatory rules that cannot lawfully be excluded. The parties will first try in good faith to resolve a complaint through [email protected] for 30 days, without preventing urgent court protection or interrupting a mandatory filing deadline. Subject to mandatory jurisdiction rules, the courts of Barcelona, Spain have jurisdiction. This business program does not require arbitration or waive rights that law makes non-waivable.

This agreement is the complete agreement for affiliate participation, together with any specific written amendment agreed by both parties. CodaScan’s customer subscription terms govern customer purchases separately; they do not replace the commission rules here. Keep a copy of this version and your acceptance receipt. For clarification before accepting, contact [email protected].